Administrative Assistant for Athletics/Activities

Administrative Assistant for Athletics/Activities
Springfield Township - PA
Springfield Township High School - Flourtown, Pennsylvania 

Job Details:
Job ID:5118824
Application Deadline: Posted until filled
Posted: Apr 23, 2025
Starting Date: Jul 1, 2025

Position Type: Full-Time
Salary: $24.05 to $24.05 Per Hour
Job Categories: Support Staff > Administrative Assistant

Job Description

The School District of Springfield Township (SDST) in Montgomery County, PA borders Philadelphia and is incredibly accessible to surrounding areas by just a short drive.  A cornerstone of our district is providing the best free and public education to the students in Springfield Township. We deeply value and respect the employees who are committed to helping us provide an inclusive environment for all students and staff. Members of our team enjoy competitive salaries, great benefits, PTO and more! View more information about our Equity Initiative here.

Description:

The School District of Springfield Township is seeking candidates who possess excellent interpersonal skills, the desire to work with energetic students, and the ability to relate well within the school community.  SDST is committed to diversity in our workplace and welcomes the opportunity to consider all candidates.  The following are the list of responsibilities for the position:

1. Assist the Athletic Director/Assistant Principal for Activities in the planning, organization, and coordination of athletics and co-curricular events.

2. Maintain and coordinate calendars, schedules, and facility reservations for all athletic practices, games, meetings, and other student activities.

3. Serve as a liaison between the athletic department and coaches, parents, students, vendors, staff and school administration.

4. Prepare and distribute communications including announcements, newsletters, and game  or event schedules.

5. Maintain accurate records related to student athlete eligibility, physicals, and consent forms in accordance with school and state regulations.

6. Coordinate transportation and logistics for all athletic events including scheduling buses and communicating changes.

7. Manage inventory, ordering, and distribution of athletic and activity related equipment, uniforms, and awards.

8. Monitor and track athletic and activities department budget expenditures and assist with purchase orders and invoices.

9. Update school website and digital signage as needed relating to athletic/activities events.
10. Process all fundraising requests and organize club-related financial transactions, including deposits.
11. Manage payment processing for officials and game/event staff, including preparing pay vouchers.
12. Provide scheduling and administrative support for the Assistant Principal, including observation scheduling and calendar management. 

This list of responsibilities in no way states or implies that these are the only duties to be performed by the employee occupying this position. The candidate will be required to follow any other job-related instructions and perform other job-related duties requested by the supervisor of the position.

Qualifications:     

High School diploma/GED required. 

Bachelor's degree and/or equivalent experience required.

Experience working in an education environment preferred.

Excellent computer skills and strong communication skills required.

Job Requirements:
Citizenship, residency or work visa required

Terms of employment:     

12 month, full-time position to be determined in accordance with the terms and conditions of the collective bargaining agreement to begin July 1, 2025.

If you are an external candidate and you are offered a position with the School District of Springfield Township, please be advised that the following information will be required before you are able to begin working: