Administrative Assistant (Bilingual) Part-Time and Full-Time

Administrative Assistant (Bilingual English/Spanish a plus Full- Time OR Part-Time)

· Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.

· Greets and escorts all visitors and their guests.

· Performs all accounting (AP/AR), inventory, and account reconciliation for the business.

· Schedules appointments for the business.

· Composes and types correspondence as needed.

· Compiles and reports on statistical data as required by the business or Managing Partner.

· Inputs data into CFSS system accurately, completely, and timely.

· Assists client families with processing necessary paperwork and scheduling appointments.

· Receives and records payments from client families.

· Updates and maintains files and related systems for the business.

· Serves as business timekeeper and maintains local employee files.

· Coordinates and maintains office supplies and equipment.

· Serves as a backup in other administrative functions as needs dictate.

· Special projects as assigned.

· Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling.

Requirements

· High School Diploma or equivalent.

· Minimum two years of administrative or accounting experience.

· High degree of overall computer proficiency.

· High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

· Proficiency with multi-line phone systems and general office equipment.

· Working knowledge of basic accounting principles.

· Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner.

· Attention to detail and follow-through.

Job Types: Part-time, Full-time

Pay: From $19.00 per hour

Expected hours: 15 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person