Spanish Administrative Assistant

Seeking an Administrative Assistant that is bilingual in Spanish to provide general office support.

Responsibilities:

• Provides administrative support by receiving and screening telephone inquiries and visitors, responding to routine questions and providing information, typing, sorting, filing documents, copying, scanning and/or faxing documents, assisting with completion of routine forms.
• Prepares monthly reports by entering, tracking, recording, and reporting data into database system and gathering and summarizing information.
• Provides excellent customer service to their clients.
• Process accounting and payroll
• Assists with other related clerical duties such as photocopying, faxing, filing and data entry.
• Post job openings on various internet sites
• Print and prepare hiring flyers as needed and distribute accordingly
• Send approved applicants to clinic for drug screen and physicals
• Prepare orientation packets and PPE for new hires
• Complete orientation, request employee ID/barcode, send completed orientation packet to Corporate
• Send On-Site Health and Safety information to corporate after minor accidents
• Send authorization to clinic for major incidents
• Assist field staff in time off requests, check stub re-prints, Federal and State Tax updates, changes of address and answer any questions or concerns they may have
• When there are new hires, voluntary quits, and terminations
• Print and distribute forms from HR/Corporate/Payroll to field staff

• Bi-lingual (English/Spanish) read and write
• Proficient in MS Word, Excel, Outlook, and QuickBooks helpful
• Possession of strong organizational skills and attention to detail.
• Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.
• At least 6 months of relevant job experience

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