Substitute Intermediate Clerical Assistant - Bilingual Oral and Bi-literate (English/Spanish)

RECRUITMENT DETAILS:

Recruitment will close without warning when sufficient applications have been received.

• This recruitment is for on-call substitute work. Substitutes may work up to 8 hours a day, 5 days a week.
• Being chosen to work as a substitute does not mean you are automatically eligible for permanent positions.
• Substitute work does not guarantee position will change to a permanent position.
• Substitute work does not have guaranteed hours, health benefits or vacation/holiday pay.
• Assignments may change or end based on school/department needs. These positions require you to speak, read and or write in both English and Spanish.
• Only online applications will be accepted: https://www.governmentjobs.com/careers/downey

  EDUCATION AND EXPERIENCE :

  Any combination equivalent to:

  • Graduation from high school including or supplemented by business courses.
  • One year clerical experience.

  KNOWLEDGE OF:

  • Modern office practices, procedures and equipment
  • Record keeping techniques
  • Correct English usage, grammar, spelling, punctuation and vocabulary
  • Telephone techniques and etiquette
  • Interpersonal skills using tact, patience and courtesy

  ABILITY TO:

  • Perform a variety of clerical duties involving typing, duplicating, filing and maintaining records or reports in support of a school or District function
  • Learn and apply laws, rules, regulations involved in assigned clerical activities
  • Understand and follow oral and written directions
  • Operate a variety of office equipment including computer terminal and dictation equipment as required
  • Meet schedules and time lines
  • Maintain records and prepare reports; communicate effectively both orally and in writing
  • Train and provide work direction to others
  • Work cooperatively with others
  • Complete work with many interruptions
  • Demonstrate mental acuity sufficient to perform the essential functions of the position
  • Demonstrate empathy, friendliness, patience and responsibility
  • Be motivated to produce high quality work product
  • Maintain a work pace appropriate to the position

BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school or District function.

REPRESENTATIVE DUTIES:

• Perform a variety of responsible clerical duties related to an assigned office or function
• Type letters, memorandum, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft; review typed materials for accuracy, completeness and conformance to established procedures; perform receptionist duties and answer telephones
• Perform receptionist duties and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office; make phone calls to request, provide or verify information as directed
• Train and provide work direction to student workers as assigned
• Maintain a variety of logs, records and files related to assigned office
• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed
• administer first aid to ill and injured students in accordance with established procedures
• Schedule appointments and meetings and maintain various schedules and calendars
• Sort and distribute incoming U.S. and intra-District mail; distribute various forms and provide information and assistance to students, parents, the public and staff regarding their completion in an accurate and timely manner; maintain supply and material inventory of assigned area as required

All communications from DUSD regarding the application status will be done via email.

Given the current COVID-19 pandemic, interviewing will likely be done virtually using different online/internet platforms that require video recording or conferencing capabilities as well as access to basic Microsoft Office Suite software.

ENVIRONMENT:

Office environment

PHYSICAL ABILITIES:

Dexterity of hands and fingers to operate a computer terminal, typewriter and other office equipment; hearing and speaking to exchange information, in person or on the telephone; and seeing to read and type reports from detailed copy and maintain files and records.

Part-time Employees earn up to:

• 1 paid vacation day per 1 full month of employment
• 1 paid sick leave day per 1 full month of employment with unlimited accumulation
• and paid holidays

The District offers two excellent medical plans, Blue Shield and Kaiser Permanente; two dental plans, Delta Dental and MetLife SafeGuard; and vision care through Vision Service Plan (VSP). All plans are available to the employee and their dependents. This coverage is available to employees working a minimum of 20 hours per week.