Student Billing and Accounting Specialist

23 Days Ago Brentwood School Los Angeles, California, United States

Student Billing and Accounting Specialist

Brentwood School

Job Salary Range (in USD)
Job Type : Full-time
Zipcode : 90049
Posted : 2024-03-22

Brentwood School inspires every student to:
Think critically and creatively.
Act ethically.
Shape a future with meaning.

Student Billing and Accounting Specialist

Brentwood School, a vibrant and diverse K-12 independent school, is looking for a full time Student Billing and Accounting Specialist. This position has primary responsibility for the efficient and effective functions related to the Student Billing process. This process includes collections, direct interaction with families regarding their accounts, resolving account problems, posting payments from various sources of origination, processing refunds through the student billing database, adjustments, reconciling various ledger accounts and other actions as deemed necessary by the Controller and Chief Financial Officer. This position will also learn other major functions of the Business Office and serve as a primary backup.


  • Manage and organize all processes for student billing, including the recording of tuition and fees, deposits, financial support, and other credits
  • Prepare journal entries to record monthly tuition billing activities and reconciliations
  • Assist with annual financial and VA audits
  • Manage collection of overdue accounts
  • Coordinate with various departments regarding auxiliary billing: retreat trips, field trips, debate, and fundraising activities
  • Prepare regular aging reports of student receivable balances and identify emerging collections issues for appropriate action by the CFO
  • Manage the tuition refund insurance program
  • Work with the database manager to update and prepare to send out 1,200+ enrollment contracts for the upcoming year
  • Serve as the re-enrollment liaison to parents/guardians (returning/new) for online enrollment processing
  • Manage regular communications with families regarding student accounts and respond to account inquiries
  • Interact with the Bookstore Manager regarding bookstore purchases documentation requested by student parents
  • Perform monthly financial support assistance calculations on bookstore purchases, field trips/retreats, and additional classroom fees
  • Perform and maintain the Tuition Collection Service Website, Officials payment website, and Cafeteria software platform
  • Work closely with the Affinity Groups, setting up yearly funds based on the previous year’s activity, track fundraising events, also including Student Life
  • Responsible for keeping and tracking usage of Square credit card software
  • Create an environment that fosters open discussion with the freedom to express varied points of view
  • Engage in professional and personal development and commit to growth in the areas of diversity, equity and inclusion
  • Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills
  • Other duties as assigned by the Chief Financial Officer or Controller and/or the Senior Administrative Team


  • Minimum High School Diploma or GED; Bachelor’s degree in a related field preferred
  • Three (3) years experience directly related to the duties and responsibilities
  • Preferred knowledge of database administration, accounting systems, customer service, and collections
  • Experience working in a Business Office setting in an educational environment preferred
  • Strong financial and analytical skills
  • Strong communication skills, both written and verbal; capable of drafting and editing correspondence and written materials
  • Highly professional manner that conveys integrity, patience, and warmth while providing the highest level of customer service
  • Strong interpersonal skills that lead to the cultivation of relationships with parents and colleagues
  • Strong collaboration and cross-cultural competency
  • Ability to effectively manage sensitive and confidential situations with integrity
  • Highly organized with an ability to multitask and prioritize work
  • Committed to working in a collaborative, team-oriented environment
  • Knowledge of Blackbaud Tuition Management preferred
  • Knowledge of Blackbaud NXT preferred
  • Strong accounting background, proficient in Excel and Word
  • Ability to learn and adapt to new software systems
  • An interest in and openness to professional development
  • Commitment to equity and inclusion
  • A sense of humor, warmth of personality, and energy • Flexibility

While being vaccinated for COVID-19 is not required, it is strongly recommended.

COMPENSATION: Brentwood School's employment requirements vary, from positions requiring no experience to those needing 20+ years of expert experience. Our salary range includes all levels of experience, from $75,000 - $95,000. Salaries are determined based on years of experience, education, full- or part-time status, the category of the role, and the number of months of worked per school year. Salary ranges do not include benefits, i.e. 403b retirement matching, paid lunch time, free breakfast and lunch, free parking, subsidy toward medical, dental, vision, life/AD&D plans, and generous time off. The pay range is an estimate and is not guaranteed. If hired, your actual base salary will be determined by your education, experience, and category.

Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at



Please submit a letter of interest and a resume to the contact person listed below. In your letter, highlight your education and experience including your work in diversity, equity, and inclusion.

Mimi Legesse



Job Location
Los Angeles, California, United States
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